When should alerts be used in Power BI?

Alerts in Power BI should be used specifically for metrics that require immediate attention, as they are designed to notify users when data reaches a certain threshold or condition that signifies an important change. This allows business users to quickly react to significant shifts in their data, whether it be a drop in sales, an increase in expenses, or any other event that could impact decision-making.

Using alerts in this manner ensures that users are informed of critical developments without having to continuously monitor the dashboards. This proactive approach enhances responsiveness and empowers teams to address issues or capitalize on opportunities as they arise.

While there may be instances where visualizations with high data volatility could benefit from alerts, the primary focus of an alert should be on the importance of the metrics that require immediate action. Additionally, alerts are not meant for aesthetic purposes; they serve a clear functional role in data monitoring and management. Thus, the correct approach is to implement alerts in situations where timely awareness can directly influence business outcomes.